Road Movie Mobile Cinema


Outdoor Cinema – Site checklist – FAQ’s
June 26, 2015, 10:53 am
Filed under: FAQS | Tags: , ,

Outdoor Cinema Checklist

Outdoor Cinema Checklist Site Access

1. Site Access

The mobile cinema van will need access to the site, as it is used to help erect the screen and it also supports the screen once it is in position. If there are locks or padlocks on the access gate, we will need them unlocked 4hrs before the scheduled start time of the film and the gate will need to be open 1 1/2hrs following the screening to allow for bump-out. Please feel free to contact us for our vehicle details if you need to arrange a parking permit for the duration of the event.

Outdoor Cinema Checklist Power Supply
2. Power Supply

The mobile cinema comes with it’s own generator that we use for our outdoor cinema shows, and to have on stand-by for our indoor cinemas. However, we always love to have a back-up plan for those just in case moments. Upon arrival on site we will be looking for a 240v power outlet (pref 15amp but 10amp is also OK) no further than 100m from the cinema. This is to be used as our back-up power supply in the unlikely event that the generator should fail. For sites where there are not power outlets, I would suggest that we add an additional back-up generator to the cinema. The benefits of using a generator are; No long cables across publicly accessible areas, quicker set-up and wont be accidentally unplugged by vendors . It’s also great to have a power source that we are familiar with, many onsite power outlets have not been used for some time and they may have other items on the same circuit that may disrupt the power supply. We use a silenced generator that can only be heard from behind the screen.

Outdoor Cinema Checklist 3 Irrigation

3. Irrigation

It is important that you mark out any irrigation pipes in the location of the cinema, as 4 pegs are hammered into the ground to help locate the screen. It is also important to check that any automatic watering timers don’t cause a chilly interruption to the movie.

Outdoor Cinema Checklist 4 Toilets

4. Toilets

When deciding on a location for your outdoor cinema it’s always a good idea to keep the location of the toilets in mind. Toilet facilities should be close to the cinema if possible, and have an illuminated pathway and signage pointing people in the right direction. It’s always a good idea to include a on-screen slide with a map of the area, showing people where the facilities are located. If you are expecting a large audience, it may also be a good idea to hire some porta-loo’s. However most of these won’t have lighting, so you may need to install your own battery operated lights. And of course make sure they are nice and clean and have plenty of paper and soap. Clean toilets = a happy audience.

Outdoor Cinema Checklist 5 Residents

5. Residents

It’s always a good idea to warn residents about your outdoor cinema event. As there will be increased vehicle and pedestrian traffic plus the cinema itself may be loud for some homes depending on where they are positioned in relation to the cinema. Sometimes the offer of free tickets and VIP treatment is appropriate. It’s also a great idea to inform the local police of your event.

Outdoor Cinema Checklist 6 Security

6. Security

For events in public spaces it’s a great idea to hire a security guard. They can help being an extra set of eyes and ears to make sure everyones behaving and also keep an eye out for stray kids to help them find their parents. It’s also a great idea for staff of the event to all be identifiable by wearing the same shirts, hats or something similar. This helps the audience identify who they need to speak too if they have any questions or concerns. We require that you have a designated person or a security guard on site 1 hour prior and 1 hr following the screening to allow the mobile cinema to be safely bumped out.

Outdoor Cinema Checklist 7 Lighting

7. Lighting

All lights in the area must be able to be covered or switched off during the screening. It’s also a great idea to have lighting organised for when the film finishes, as some areas can be very dark and pose a safety hazard.

Outdoor Cinema Checklist 8 clear area

8. Clear Area

If you are setting out seating for your event, you will need to leave the area clear for the set up of the screen. For the 6m wide screen we require a space of 12m x 7m and for our 4m wide screen 8m x 7m for the bump-in and pack down of the cinema. Once we arrive on site to bump in, the screen is the first thing to be installed to allow enough time for the seating to be put out.

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